Guarantee:

The Inn requires a contracted minimum number of guests to be served at the time of booking. The number of guests actually attending must be confirmed fourteen days prior to the event. This number will be a guarantee that may not be reduced after that day. In the event that you do not meet your minimum guarantee, you will still be charged for the guaranteed number of guests.

All menu selections and all other wedding decisions must be made two months prior to the event.

Conditions and Accommodations:

Victoria's Black Swan Inn can accommodate a maximum of 215 guests, cocktail style, inside the house. Guest counts can be increased with the use of our grounds. It is advised that with more than 120 guests, you select a meal from our buffet menus. Children under the age of five will receive a complimentary meal. There is however, a limit of five children. Other children, five and under, are half-price.

All food, with the exception of the cakes, must be provided by Victoria's Black Swan Inn.

All menus are subject to market availability. Victoria's Black Swan Inn will serve the freshest quality possible.

Additional Costs and Labor Charges:

One hour is allowed for rehearsal. If that time is exceeded, there will be a $50.00 facility charge per half hour.

General Bar Information:

There is a $500.00 facility charge for each additional hour over the contracted event time. Bar fees are not included in this cost. (see also General Bar Information)

All contract costs and services are subject to applicable sales tax and 18% gratuity.

For each additional guest over 150, there is a $10.75 (plastic) or $14.95 (china) charge required to cover additional tables, chairs, glassware, silverware, linens, and table decorations. One security guard is required per 50 guests..

Gratuity:

Staffing and 15% gratuity will be billed according to individual events. Gratuity is based upon food, services and equipment rental.

Payments:

All payments must be made by cash, cashiers check, or money order only.

$1,000.00 non-refundable deposit reserves a date. Half of the balance is due three months prior to the event date. Final payment is due fourteen business days prior to the event date. With six months notice, all deposits may be transferred once to another available date, as long as the new date falls within one year of your cancelled date. A new non-refundable $500.00 deposit is required to make this transfer and does not go towards your final balance. Credit cards may also be used up until the last 30 days, however, a 4% fee is added.

All events are subject to $350.00 setup & cleanup fee, as well as applicable sales tax.